Useful exhibitor resources

07 Subtitling and audio description

Resources for maximising the accessibility of your screenings.

Cinemas should be welcoming to all audiences. To ensure the maximum number of people can benefit from watching films in your venue, consider holding screenings with subtitles for the Deaf and hard of hearing (SDH) and audio description, which serve Deaf or hard of hearing and partially sighted or blind audiences respectively.

Subtitles for the Deaf and hard of hearing (SDH)

Also sometimes referred to as HOH (hard of hearing) subtitles, or ‘closed captions’ (CC), these are subtitles specifically intended for people who are Deaf or hard of hearing. They are a transcription rather than a translation, so as well as reproducing dialogue, they aim to describe every additional non-dialogue sound available to a hearing audience watching a film, e.g. “(sighs)” or “(door creaks)” and song lyrics. These subtitles are shown on-screen in specially advertised screenings.

In recent years, audiences have become much less averse to watching films with subtitles on the big screen than they used to be. This is in part due to the rise in online streaming, with people often choosing to watch English language films or TV series online at home with subtitles on display.

Even if your audience members haven’t specifically requested subtitled screenings, it’s possible that individual audience members – especially older ones – may benefit from them, and that other audience members won’t mind viewing films with them.

However, it’s also worth bearing in mind that some neurodivergent audience members find it difficult or impossible to process subtitles on screen (while some find them beneficial). Be open to feedback from your audience on what works for them and what doesn’t to try and offer screenings that are accessible to people with all types of needs.

Audio description

Audio description is commentary that aims to describe body language, expressions and movements to blind or partially sighted audience members, thereby offering additional information about the film through sound. Cinemas can equip themselves with a system that delivers audio description through a headset, provided to audience members when they collect their ticket. The audio description runs each time the film is shown and is undetectable to anyone not wearing a headset.

How do I find films with these files and access them?

Sidecard, a joint initiative of Matchbox Cine, Film Hub Wales / Inclusive Cinema, Film Hub Scotland and the Independent Cinema Office, offers a searchable online database of films (1900 to date) with details of available access files. Users can log in to Sidecard to add details of new access files – the idea is to offer a centralised portal of information on which files are available for specific films, both to to aid exhibitors in holding accessible screenings and to prevent the duplication of work.

Films from studio-led distributors (e.g. Universal, Warner Bros.) come with SDH and audio description as standard. Medium-sized distributors may offer them on only bigger titles, while smaller independent distributors may only be able to offer them on films where they have have received funding specifically to produce them.

Usually, DCPs of films with these capabilities will contain all versions of the film and any relevant additional files, but occasionally you will require a specific DCP or KDM, so if you are planning an SDH or audio described screening, ensure you specify this with the distributor when booking.

To check on the availability of files for recent or upcoming titles, review the Film Distributors’ Association UK film release schedule where distributors often display details on their film listings, identifying the files as below:

  • 2Dsc = 2D subtitles/captions for people with hearing loss
  • 3Dsc = 3D subtitles/captions for people with hearing loss
  • AD = Audio description for people with sight loss

Upcoming cinema screenings of films with SDH and audio description available across the UK and Ireland are also advertised and promoted by Your Local Cinema, a website funded to disseminate this information to the public.

Your Local Cinema also offers a regularly updated online database of upcoming and past releases available with SDH and audio description.

If information on a particular film isn’t yet available via the FDA schedule or Your Local Cinema, contact its distributor to check if they plan to create the files.

Non-theatrical screenings

If you’re not screening from DCP but rather from Blu-ray or DVD, you can still run screenings with SDH or audio description.

Your Local Cinema lists films on disc available with audio description here (recent/new releases at the top; scroll down for a more extensive list).

Most UK Blu-rays and DVDs offer English subtitles displaying dialogue; so for SDH screenings from disc, check with the film’s distributor that the copy they’re sending you definitely has SDH and not merely English subtitles available. Often you’ll be screening from your own copy, in which case it should state whether the film has SDH (or ‘closed captions’) on the back of the case.

Resources

  • Inclusive Cinema – a UK-wide project developed by the BFI Film Audience Network (FAN) and designed to support screen exhibitors in celebrating diversity. Visit their website for data, case studies and how-to guides, and to learn about training and funding opportunities.
  • Matchbox Cine offer independent subtitling services to UK distributors and exhibitors, often working with film festivals to ensure their screenings are fully accessible to Deaf and hard of hearing audiences.
  • Sidecard is an online database designed to record and track access materials made for films. Users can search and upload details of descriptive subtitles, audio description files and other materials related to cinema accessibility. Sidecard aims to bridge the knowledge gap between filmmakers, distributors and exhibitors and facilitate accessible screenings.
  • British Deaf Association
  • Royal National Institute of Blind People
  • Cinema For All case studies on running non-theatrical subtitled screenings at Liskerrett Community Cinema and 888 Film Club

Further reading – ICO guides & blogs

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