Venue Administrator

Salary: £22,500 - £23,500 p/a

Chiswick Cinema is looking for an organised, people-focused Venue Administrator to play a vital role at the heart of their much-loved independent cinema.

If you thrive on creating smooth systems, supporting brilliant teams, and keeping everything running seamlessly behind the scenes, we’d love to hear from you.

Role details

• Permanent
• Part-time, 30 hrs p/week
• For more information please contact Sam Clerk (sclerk@trafalgarcinemas.com)

Role responsibilities

As Venue Administrator, you’ll be the backbone of our administrative, HR and internal communications functions. You’ll support the General Manager and Senior Management Team, ensuring our people, processes and policies are clear, compliant and well communicated.

• Act as a central point for internal communications, sharing policies, procedures, company updates, reports and meeting notes as required.
• Provide high-quality administrative support to the General Manager and Senior Management Team.
• Maintain HR records, including holiday and sickness tracking, employee files, contracts and offer letters.
• Support recruitment and retention by assisting hiring managers with advertising, references and right-to-work checks, ensuring full compliance with legislation.
• Coordinate and support the induction process for all new starters.
• Work with the central payroll department to maintain and submit accurate payroll information, ensuring staff are paid correctly and on time.
• Ensure compliance with current employment legislation and statutory obligations, working closely with your central HR and payroll colleagues.
• Manage administration budgets, including training, office equipment, uniforms and postage, with monthly reconciliation and credit card oversight where required.
• Support the management team each month by gathering information for board reports.
• Coordinate staff training, maintain training records and support the Health & Safety Portal alongside Senior Management.
• Help promote and implement company and local health and safety procedures and best practice.
• Ensure annual Display Screen Equipment (DSE) assessments are completed and actions followed through with line managers.
• Undertake relevant training and development to support success in the role.

Person specifications

You’ll be a proactive and detail-oriented administrator who enjoys working with people and building strong relationships across a team. A strong desire to work in cinema or the film industry is desirable, however not required.

• Self-motivated, engaging and dynamic
• Eager to learn and receptive to constructive feedback
• Highly organised with excellent attention to detail
• Confident communicating clearly and professionally
• Resilient and adaptable in a busy, varied role
• Experienced in delivering high-quality administrative support
• Experience in HR administration or a similar environment is highly desirable.

How to apply

To apply, please send your CV and cover letter to Sam Clerk – General Manager (sclerk@trafalgarcinemas.com)

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The closing date for this position is 11/01/2026 at 23:59