Trainee Finder Lead (Film)


Salary: DOE

ScreenSkills are currently recruiting a Trainee Finder Lead (Film) to join our fantastic Film team, with the role being an ideal opportunity for someone with a passion in supporting the next generation of film talent in the UK and working closely with production Companies who have contributed to the Skills Fund and place trainees on productions across the UK.

The Film Team is a Department within ScreenSkills that works with the UK film industry to help ensure it has the workforce it needs to thrive. This is paid for by voluntary contributions by the Industry (the Film Skills Fund) and a 4 year lottery funded programme (the BFI’s Future Film Skills Programme).

Trainee Finder is a key service that ScreenSkills provides to industry and is one of the best known and most widely used service accessed by Skills Fund paying productions. As such, the Trainee Finder leads are often the key points of contact that productions have with ScreenSkills. The Leads are therefore responsible for providing excellent standards of customer service, proactively creating new business and following up on leads, and building a reputation for the service of delivering consistent excellence.

The Trainee Finder Lead will report to the Head of Film (with dotted line reporting to Film Production Liaison Manager) and work alongside the HETV Trainee Finder Manager and the Film Administrator. The post will work closely with the Film and HETV Managers, and will be exclusively focused on Film and feature animation, to ensure efficient delivery of the Trainee Finder scheme. The post-holder will have direct contact with trainees, productions and production companies.

The post-holder will be responsible for matching supply with demand for trainees across the UK and building ScreenSkills’ evidence base on industry trainee needs.

They will use industry intelligence to forecast trainee needs of productions, recruit trainees – with a focus on increasing diversity of applicants – match them with productions through the trainee finder database, maintain regular contact with trainees and support them throughout their time on Trainee Finder.

To ensure efficient and effective placement and development of trainees within the film sector the post-holder will have regular direct contact with trainees, productions and production companies.

Key responsibilities:

  • Working closely with the Film and HETV managers and the Business Support Manager to ensure all tracked and FSF paying productions are contacted regarding trainee opportunities, well in advance of principal photography;
  • Lead on monitoring of the deliverables ensuring timelines and agreed delivery budgets are on track ensure all deliverables are met and on time.
  • Manage effective and professional relationships with industry training providers
  • Proactively engaging with external stakeholders such as Producers, Line Producers, Heads of Department to forecast trainee requirements;
  • Manage the tender processes for all relevant Film Skills fund activity
  • Lead on contracting in collaboration with the funds team for successful applications, with a focus on ensuring robust deliverables and targeted milestones and suitable budgets are in place
  • Lead the departments tracking and monitoring obligations for the Film Skills fund and ensure all paperwork and reports relating to tracking are delivered as agreed in the training provider contracts
  • Planning and managing recruitment campaigns for trainees, ensuring the profile of trainees on the Trainee Finder database reflects and responds to industry’s needs;
  • Supporting productions and trainees in the development and completion of trainee plans;
  • Liaising with productions taking on trainees, to monitor the development of trainees placed with them;
  • Developing innovative approaches to specifically improving the diversity profile of applicants to Trainee Finder;
  • Contributing to the development of ‘feeder’ initiatives that nurture diverse talent and prepare people for work readiness;
  • Providing support as required to parallel film initiatives such as the BFI Film Academy Internships and the Media Archive Traineeships;
  • Planning and managing added value development opportunities for trainees on the scheme, enhancing their employability;
  • Working collaboratively across teams to share industry intelligence, and join up activities;
  • Contributing to the future development of Trainee Finder and supporting bids for public and private investment;
  • Managing the Trainee Finder Film database and the day to day placement of trainees;
  • Providing internal and external reporting on Trainee Finder as required;
  • Representing ScreenSkills at external events to promote Trainee Finder.

Essential skills and experience and/or qualifications:

Educational Experience:

A-Level, AS Level, Level 3 diploma, Level 3 NVQ

Work Related Experience:

3 – 5 Years – Experienced


  • Experience and knowledge of the Film industry including production needs, timescales and departments
  • Effective positive human relations skills including tact, diplomacy, and ability to work with all levels of staff and leadership
  • Ability to develop and maintain partnerships and relationships
  • Proactive and high level communication and administration skills
  • Solid experience of managing talent databases &/or recruiting talent
  • Strong initiative
  • Strong people skills


  • Knowledge of different marketing methodologies
  • Experience of using a content management system such as word press
  • Knowledge of Creative Skillset Knowledge of Hiive
  • Experience of new entrant training programmes

Other skills and attributes:

  • Good team player, but happy to lead on own work area
  • Strong professional image
  • Excellent IT skills across Microsoft Office including word and advanced excel
  • Excellent problem solver and can do attitude
  • Customer services training

Corporate responsibilities:

  • Take ownership of, and contribute to, internal and external communications activity both in their job role and as part of ScreenSkills’ overall strategic objectives.
  • Demonstrate a personal commitment to embracing and promoting ScreenSkills’ positive approach to the achievement of acceptance, openness, and equality of opportunity at work for people from under-represented groups (i.e. such as those with disabilities and from the lesbian, gay, bisexual and transgender and black, Asian and minority ethnic communities).
  • Promote and develop individual and organisational activities which support and enhance environmental sustainability and health and safety objectives.
  • Establish good working relationships with both internal and external customers and provide a high quality service which meets their needs.
  • Support yours and your colleagues’ activity through a commitment to effective and correct use of corporate tools and resources, including the Wire (ScreenSkills’ intranet) for internal communications and file management, and authorised systems for contact management.

For more information on the role, click here.

The closing date for this position is 30/09/2019 at 23:59

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