Personal Assistant to the Directors

Salary: £20,000-£22,000 per annum

Genesis Cinema is looking for an energetic and proactive Personal Assistant to provide business and personal support two busy Directors.

This is an exciting opportunity for the right candidate to work in a dynamic organisation helping to deliver worthy and important community based entertainment to the local and wider audiences of London.

We are a 1,030 seat, five screen family-owned independent cinema in London’s ever-changing East End, and our site has been entertaining customers for over 120 years. Alongside our general release and indie film program we host a wide variety of events and festivals, from poetry slams and comedy nights to major film festivals, always ensuring we work closely with the local community. We are open 7 days a week and, alongside our cafe, offer hot-desking space during the day. We have recently expanded even further by opening a new outside drinking and dining experience, The Yard.

Genesis Cinema is supported by an enthusiastic and committed team, our core values demonstrate the heart of the whole operation. We provide all guests with the very best experience every time they visit with our warm and attentive service. We celebrate diversity through our arts and events programme, employment practices, community outreach and support for local artists and creatives. We champion the arts and provide a welcoming and trusted atmosphere where all can enjoy a wide variety of art and entertainment. The Genesis family are committed to providing a supportive and open environment where people can grow and develop as members of a unique team.

The Role

Based: At the Cinema in Whitechapel

Role Requirements

Preferred not essential:

– Previous experience in a similar role – assisting / admin / office managing

– Proven experience with diary management

Essential

– Microsoft Office proficient – Outlook, Excel, Word and all relevant applications

– Mac proficient

– Discretion and competence in handling sensitive information

– Strong organisational skills

– Problem-solving approach

– Good interpersonal skills

– Multi-tasker

– Able to work well independently

– Effective communicator on the phone, in writing and in person

– Ability to work to deadlines

Duties

– Managing 3 inboxes; RSVP’ing to events and meetings invites, highlighting urgent emails.

– Extensive diary management, making sure all diary events include up-to-date information with reminders set, travel routes planned taxi’s booked, relevant dress code noted etc. Keeping ahead of any Insurance, membership renewals, business and personal anniversary reminders and briefing the Directors on a daily basis

– General office admin work, minuting meetings and assistance to the Accounts Manager when required, liaising with clients on behalf of the directors. Daily use of Microsoft Outlook, Word & Excel, iCalendar, Xero, Hubdoc, ScanSnap, Remote Desktop

– Researching and handling the Directors business and personal insurances, travel, dining, film festival and hospitality events, tickets, visas and itineraries.

– Looking after the directors on a daily basis, keeping sensitive and private financial information, running errands, preparing the office etc.

– Any other assistance as required by the Directors

Applications

To apply, please sent a CV and cover letter to Rosie Gilbey at pa@genesis-cinema.co.uk.

Start date: 7th November including a week’s handover with the current PA

The closing date for this position is 04/11/2022 at 23:59