Guest Coordinator

Glasgow Short Film Festival


Salary: £25,000 pro rata (0.6)

Glasgow Short Film Festival is looking for a Guest Coordinator to join their team.

About GSFF

Glasgow Short Film Festival, the leading short film event in Scotland, hosts an inclusive community of filmmakers and film lovers, showcasing ground-breaking works of visual storytelling. We aim to nurture and inspire diverse forms of cinematic expression, in Scotland and around the world. The festival is an internationally respected arts event run by a small tight-knit team.

About the role

The Guest Coordinator will contribute significantly to the delivery of Glasgow Short Film Festival 2024. Each year the festival welcomes 300 guests and industry delegates to the city. The main responsibility of the post in the lead-up to the festival is to coordinate guest travel (including any visa requirements), accommodation and hospitality arrangements as well as industry delegate registration.

During the festival the Festival Coordinator will manage festival drivers and guest desk volunteers, and liaise with box office staff, hotels, restaurants and venues, as well as working at events and receptions in several festival venues.

Planned start date: 8 January 2024Planned end date: 5 April 2023

Hours: 21 hours per week
Contract: Fixed-term
Location: Hybrid, office-based (G5 8BH) and WFH as required by the post-holder

Main responsibilities
  • Travel and accommodation booking for festival guests
  • Coordinating visas for overseas guests where required
  • Hospitality booking, such as restaurants, caterers, etc.
  • Coordinating accreditation for industry attendees
  • Managing festival driver and their schedule
  • Data entry, maintaining records and generating reports in Filmchief festival database
  • Handling email communications with invited filmmakers and other festival guests
  • Event delivery/coordination tasks as required
Person specification


  • Experience of working in a coordinator role in a festival environment or similar
  • The ability to multitask and meet multiple deadlines
  • Computer literate, ideally on both Mac and PC, and Microsoft Office
  • Positive, outgoing and resourceful attitude, a good communicator


  • A passion for film
  • Experience of managing staff or volunteers
Additional information

The holiday allowance for this position is 4.5 days, including any public holidays during the period of employment. The post-holder will be required to work every day of the festival week, including some evenings, for which they will take Time Off In Lieu during the final week of the contract.

How to apply

Email your CV and covering letter to by 5pm on the closing date, quoting ‘GSFF Guest Coordinator’ in the subject line.

Please apply as soon as possible in advance of the closing date, as late applications will not be accepted.

The closing date for this position is 29/11/2023 at 17:00

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