Events Manager

Salary: £32,000

Directors UK is recruiting for a fixed term Events Manager to join their team.

This role has been created to assist our Member Engagement and Events Manager during our busy events programme which begins from September. Applicants must be available for interviews in July for an early September start date.

About us

Directors UK is the professional association of UK screen directors. It is a membership organisation representing the creative, economic and contractual interests of over 8,000 members – the majority of working TV and film directors in the UK. Directors UK negotiates rights deals and collects and distributes royalties to its members, ensuring they receive fair payment for their work. It also campaigns and lobbies on its members’ behalf and provides a range of services including legal advice, events and career development. Directors UK works closely with fellow organisations around the world to represent directors’ rights and concerns, promotes excellence in the craft of direction and champions change to the current landscape to create an equal opportunity industry for all.

Job role and duties

Reporting to the Member Engagement and Events Manager to produce a slate of online and in person events. This is a hands-on role requiring the ability to deliver multiple projects simultaneously, work extended hours and manage excellent working relationships with our members and event partners.

Reporting to: Member Engagement and Events Manager
Direct Reports: No direct reports

General key responsibilities include the following:

• Working closely and reporting to the Member Engagement and Events Manager to produce and deliver events for our director members, during office hours, evenings and weekends.
• Responsible for event production including hands-on administration, scheduling, logistics, hospitality arrangements and talent briefings.
• Develop strong relationships with venue operation teams to ensure effective collaboration on event delivery.
• Copywriting for various stakeholders; event briefs, schedules, pitches etc.
• Produce post-event reports detailing event success and key learnings.
• Working with the Membership Administrator to manage Member bookings and guestlists.
• Working with the Communications team to capture images and recordings from events for asset collation and arrange releases with relevant partners and speakers.
• Working collegiately with the Member Services Team, Communications Team, and other relevant colleagues to share event plans and aim to identify and fix any scheduling issues.
• Delivery of the member event programme during this fixed term will include film and television screenings with director Q&As; member engagement meetings, including the Autumn Town Hall; and collaborator networking sessions.
• Lead conversations with partners, distributors, broadcasters, PR agencies, directors and hosts, to schedule and arrange logistics for events, and deal with any queries.
• Be available for members queries via phone, email and in person.
• Liaising with the Membership Administrator to deal with screening production enquiries in a timely manner, regularly checking the events email account, flagging necessary items with team members.

The above list is not exhaustive and the post holder will be required to undertake reasonably expected additional tasks within the scope of the role.

Personal specification

Essential skills and experience

• Professional film screening events experience, either public (cinema exhibition), press, festival or industry events, to include on-stage talent arrangements.
• Proficient experience delivering online Meetings and Webinars utilising streaming platforms (e.g. Zoom, Microsoft Teams).
• Able to work to deadlines and cope with periodic increases in workload.
• Awareness of digital cinema exhibition and event technical delivery methods (e.g. DCP, video files, Powerpoint presentation slides).
• Has experience writing copy for film and TV.
• Be curious and critical thinking about film and TV.
• An interest in and knowledge of the role of directors in film and TV.
• Self-motivated, and comfortable responding to tight timescales and changing deadlines across multiple events.
• Possesses great project and time management skills.
• Up to date with industry news.
• High degree of discretion, an awareness of handling confidential data, including some knowledge of General Data Protection Regulation (GDPR).
• Discretion and professionalism in communicating with talent, representing Directors UK at all times.
• A friendly and assertive individual who can insert themselves into situations and dynamics in a professional manner.
• Approachable, positive and team-driven approach with a ‘can do’ customer service attitude.
• Excellent organisational skills and attention to detail.
• A creative problem-solver.
• Excellent and confident verbal and written communication skills, adapting style and approach as necessary.

Technical

• Proficient in Excel, Microsoft Office, Microsoft Teams, Outlook and Zoom.
• Experience in navigating customer databases.

Desirable skills and experience

• Experience of working in a membership organization
• The nature of the role means the post holder must be able to work varying hours including regular evening and weekend work; time off in lieu is arranged with the Member Engagement and Events Manager.

Key terms of employment

Reporting to Member Engagement and Events Manager

Salary: £32,000
Hours: 9:30am – 5:30pm
Work Days: Monday to Friday
Location: We support a flexible, hybrid working approach with an expectation of 50% of working time in our office, and 50% working remotely. Our office is at 4th Floor, 22 Stukeley Street, London WC2B 5LR.
Contract: Full Time, 5-month fixed contract employment starting early September 2024 –January 2025
Holidays: 25 days per year plus all public and bank holidays (pro rata)

Benefits

• Company Pension Scheme.
• Discretionary bonus.
• Life Assurance benefit (4 x salary paid to dependent).
• Season Ticket Loan.
• Perkbox (various discounts).
• Eye Test (reimbursement of up to £50 for cost of annual eye test).
• Cycle to Work scheme.

How to apply

Directors UK is an equal opportunities employer. We welcome applications from all suitably qualified persons regardless of their race, gender, disability, religion/belief, sexual orientation or age.

Applicants must have the right to work in the UK.

This appointment is subject to satisfactory references and completion of a 1-month probationary period.

To apply please send the following to recruitment@directors.uk.com:

• a personal statement as to why you consider yourself suited to this role (maximum 200 words)
• your CV

Applications submitted without a personal statement will be automatically discarded.

Application closing date: Sunday 16 June 2024
Interviews to take place: Week commencing 15 July 2024

Please note that only candidates shortlisted for interview will be contacted.

Candidate Privacy Notice

Please see our General Data Protection Regulations 2018.

The closing date for this position is 16/06/2024 at 23:59