Production Assistant

Salary: £23,670 per annum (FTE)

BIFA and Intermission are looking for a Production Assistant to help deliver key aspects of BIFA’s entry process and Intermission’s production work over six crucial months of the year for both companies, culminating at the annual BIFA ceremony in early December.

BIFA & INTERMISSION

BIFA highlights and rewards the best, most innovative and creative independent filmmaking and filmmakers in the UK. It identifies and encourages emerging talent, supports and celebrates the independent film community and promotes British film and talent to the public, both through the annual awards ceremony and through year-round initiatives, events and campaigns.

Intermission are an award-winning creative agency specialising in audio-visual design with the single ambition to create the best work possible. They work with the world’s leading distributors, broadcasters, sales agents and production companies to create iconic campaigns for movies, games and shows that capture the hearts and imaginations of audiences across the world.

Intermission are a key BIFA partner, producing all the AV for the ceremony in December, a loyal supporter of the Awards and the independent film industry .

PRODUCTION ASSISTANT

BIFA and Intermission have teamed up to offer an exciting opportunity for those looking to gain valuable experience in film awards, post-production and editing. The role will be split across both organisations, allowing the successful applicant to train and work across BIFA’s entry and judging processes and Intermission’s production pipeline for BIFA from July to December 2023.

We’re looking for someone who is a skilled and efficient administrator, who is able to manipulate large amounts of detailed information quickly and accurately whilst sticking to strict deadlines.

The Production Assistant will help deliver key aspects of BIFA’s entry process and Intermission’s production work over six crucial months of the year for both companies, culminating at the annual BIFA ceremony in early December.

Although the Production Assistant will work for both organisations from the beginning of the role, it is expected that BIFA work will take priority for the first three months (July to September) and Intermission work for the latter three months of the internship (September to December).

RESPONSIBILITIES

For BIFA:

Administration of the entry process including (but not limited to):

• processing short film entries and assisting with feature entries
• liaising with short film entrants
• collating long listed short film materials
• preparation of materials for shorts sub-group meetings
• take and distribute notes at shorts sub-group meeting

Supporting the BIFA team in:

• planning and production of live events such as dinners, announcements and the awards ceremony
• managing meetings with voters, jurors, committees and other stakeholders
• assorted day-to-day administrative and communication tasks

For Intermission:

• Maintaining edit, production and GFX schedules in relation to BIFA workflow
• Communicating BIFA priorities and timelines to the production team
• Booking editing time for BIFA projects
• Tracking and logging time spent on BIFA projects
• Writing briefs for editors / GFX artists
• Ensuring editors and GFX designers have all relevant BIFA materials before they are scheduled to work on the project
• Storing, tracking and managing material needed for BIFA edits
• Music searching & licensing
• Editing feature material to key moments needed for final edit, logging timecodes

ESSENTIAL SKILLS

• Organisation, administration and attention to detail: these are the most important aspects of this role. The success of the awards depends on its processes being managed efficiently and accurately; we are looking for someone with a flair and affinity for coordinating intricate and complex projects
• Time management and multi-tasking: the awards timeline gets very tight and lots of things happen at once, so a calm head under pressure is also very important
• Self-motivated and with plenty of initiative: able to work independently or from home, happy working with small teams, able to manage a heavy workload
• Communication: excellent verbal and written communications skills
• Creative: some experience in editing and video content creation
• Passionate about film and the work and talent that BIFA celebrates
  A working knowledge of the following software / programmes: Microsoft Office, Google Drive, Zoom

DESIRABLE SKILLS

• Experience and knowledge of the UK film industry
• Awareness of industry issues e.g. diversity and inclusion, accessibility
• Awareness of the post-production process and file codecs
• Proficiency in: Avid, Adobe Premiere, WordPress, Keynote, Eventbrite, Notion, Slack, Mailchimp

TIMINGS

Application deadline: Monday 5 June midday

Interviews: Thursday 8 June (online). If you’re not able to make the interview dates, please let us know in your application.

Start date: Monday 3 July

Working pattern: 37.5 hours per week on average, with occasional evenings and weekends. The role is based in Intermission’s office in Shoreditch.

HOW TO APPLY

Please complete this application form, which includes two short tasks.

The closing date for this position is 05/06/2023 at 12:00