Finance & Administration Manager

Together Films

UK-based

Salary: £30,000 to £45,000 per annum pro rata

Together Films is looking for a Finance & Administration Manager to join their team.

About Together Films

Together Films are leaders in the Social Impact Entertainment space. We provide Strategy, Marketing, Impact, International Sales, and Distribution to the film and television industries, and brands who share our commitment to social responsibility. We are based in London and New York and serve clients worldwide.

We believe that a film doesn’t exist until an audience has seen it. Our vision is a creative sector driven by collaboration, transparency, and insight, to ensure great work gets seen.

Previous film campaigns have included the Oscar-nominated FOR SAMA, the Oscar long-listed UNREST; ROLL RED ROLL, BATTLEGROUND, TO THE END, CODED BIAS, THE 8TH, and 2040. Our industry clients have included the Human Rights Watch Film Festival, DOC NYC, Sheffield DocFest & the Athena Film Festival.

We manage a slate of impact distribution campaigns and recently launched an international sales agency supported by the BFI Global Screen Fund. Our new sales agency represents feature documentaries and narrative films including YOUR FAT FRIEND (directed by Jeanie Finlay), BAFTA-winning WHITE NANNY BLACK CHILD (directed by Andy Mundy-Castle), and THE WALK (from the Oscar Nominated director Tamara Kotevska)

About the role

Your mission is to maintain the company’s day-to-day bookkeeping and HR administration (including payroll, holiday allocations etc), reporting to the CEO, Director of Operations, and Company Accountants. For clarity, this is not a production accountancy role on a specific production, but rather managing the finances for the company-wide transactions of a sales & servicing company.

The organisation is comprised of:

  • Together Films Ltd (UK Based impact services company)
  • Together Films Sales Ltd (UK Based Sales Agency)
  • Impact Together Ltd (UK Based non-profit supporting impact campaign delivery)
  • Together Films LLC (US Based services company, soon to be a non-profit 501(c)3)

Together Films uses the accountancy software Xero (UK+US) and Gusto (for US payroll), and it would be ideal if you already have experience with these platforms.

Taking the pulse of the financial information across the suite of companies, you will provide accurate, up-to-date reports and forecasts along with analysis to assist with strategic decision making. You will work closely with the CEO to ensure that the overall financial health of the company is on target.

We are seeking a data-driven and methodical team member, who will enjoy the opportunity to work with a social justice film company. We’re looking for someone who knows the film industry and has ideally had agency experience. You must be brilliant at keeping systems in order.

Location: UK-based. Hybrid (remote and office) working, with a flexible office base available in London. Weekly attendance in the office on Wednesdays. Please let us know your location and any flexible work requests upon application.

Term: Part-Time Employment, with 2 month probation period.

Salary: £30,000 to £45,000 per annum pro rata; commensurate with experience

Hours: 20 hours per week. Occasional out-of-hours work on evenings and weekends may be required.

Start Date: ASAP, no later than 1 September, 2024

Application Closing Date: 15 July, 2024

Interviews: w/c 5 August, 2024

To Apply: Please complete this application form. It asks you to include your CV, and answer a few questions that help us get to know you and learn about your skillset. You also have the option to upload a quick introduction video of yourself.

Accountable to: Sarah Mosses (Founder & CEO) and Alex Cook (Director of Operations)

Responsibilities include but are not limited to:

Weekly:

  • Raising Purchase Orders & entering bills to Xero
  • Ensuring timely payment of all supplier bills
  • Drafting Sales Invoices in Xero & sending them to clients in line with contract timelines
  • Credit Control to ensure timely receipt of funds
  • Bank Reconciliation (Credits & Debits) ensuring accurate project tracking codes are used
  • Staff expenses & credit card review and reconciliation to project budget codes
  • Managing the accounts@togetherfilms.org email account for any inquiries regarding payments & sales

Monthly:

  • Support CEO with the preparation of Monthly Management Reports (of which Xero has an automated function for some of the key aspects such as Accounts Payable / Accounts Receivable statements / P&L / Balance Sheet)
  • Preparation of Cash Flow forecasts aligned to funding and business development goals
  • Preparation of Project Budget & Variance Reports & Project Income
  • Preparation of Film Sales Royalty Statements
    Management of certificate of residence with regard to withholding tax & liaising with film buyers on tax treaties
  • Preparation of PAYE reports, pension filings & payments
  • Coordination of staff holiday, toil allowances, and additional benefits
  • Maintain an orderly accounting filing system
  • Grant administration (both incoming and outgoing) and relevant reporting to stakeholders
  • Grant application administration (including budget preparation and budget reporting)
  • Travel planning and payments (for festival/market attendance)
  • Review project budgets & reconcile to ensure campaigns are performing as expected.
  • Support the CEO on any additional financial or clerical tasks as required that relate to company finances, audits or returns.
  • Support the CEO on HR items such as new employee Payroll administration & holiday allowance administration.

Quarterly:

  • Sending Producer Royalty Reports and issuing payments in a timely manner
  • Answer any Producer queries on Royalty Reports
  • Support Company Accountants in preparing for Annual Returns, VAT & Corporate Tax calculations. Answering any queries on transactions entered into Xero.

Software Requirements:

We require good knowledge of the following software packages or their equivalents:

  • Xero
  • Gusto
  • CRM (HR, reporting)
  • Time tracking (Everhour)
  • Google Suite
  • Zoom
  • Airtable

Minimum Experience Specification:

We’re looking for someone with a minimum of 5+ years of accounts experience, who has ideally had exposure to both media service agency and film sales and/or film distribution in their career.

Company Benefits:

  • Flexible work environment (remote working) & access to a shared working space in London
  • A Time off in Lieu system for busy periods
  • A generous 25 days of holiday per annum (pro rata) plus UK National holidays
  • Summer Fridays in July & August (leave at 3pm)
  • An award-winning Employee Assistance Programme including free therapy for you and close family members
  • The opportunity to work with award-winning film talent, who have premiered at top tier festivals with a focus on films that are raising awareness of the important social issues of our time, and socially conscious brands that are using their power to deliver impact at scale
  • Learning and Development budget for you to use as you need, on courses, screenings, film festivals that you think will improve your ability to deliver
  • A friendly hard-working team that is passionate about what we do

Together Films is an equal opportunities and Living Wage employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We actively encourage applications from women, Black, Asian and Minority Ethnic (BAME), LGBTQI+ and disabled applicants and value the positive impact that difference has on our teams.

The closing date for this position is 15/07/2024 at 00:00

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