Archive Documentation Officer

Salary: €30,000

The Irish Film Institute is looking for an Archive Documentation Officer.

The purpose of the role is to oversee and maintain IFI Irish Film Archive documentation and database in accordance with IFI policy and best practice.

Role details

• Full-time
• Fixed-term, 18-month contract
• For further details, please refer to the Archive Documentation Officer job description.

Role responsibilities

The Documentation Officer will work within the IFI Irish Film Archive and will have overall responsibility for the day-to-day maintenance of Archive collection documentation. The Documentation Officer will also coordinate the use of the IFI Collection Database (Lucidea GeniePlus), identifying ways to improve its functionality and the quality of the data it contains.

The Documentation Officer will be responsible for maintaining donor and depositor information, ensuring that this information is up to date and easily accessible by IFI staff. This will involve a high level of personal responsiveness and relationship management skills to maintain donor/partnership communications.

The Documentation Officer will help the Archive to maintain its Museum Standards of Ireland (MSPI) accreditation through updating archive documentation as required by the scheme.

The Documentation Officer will keep abreast of advances within the profession to ensure international standards of best practice are applied in documenting the IFI’s collections, and will work with other collections staff to ensure that new policies and procedures harmonise with existing collections management policies. (The IFI uses the SPECTRUM Collections Management Standard and the OAIS Reference Model for Digital Collections).

A full list of responsibilities can be found in the Archive Documentation Officer job description.

Person specifications

The successful candidate will have a qualification in Archiving, Librarianship, Digital Information Management, Heritage Studies (or in a related area) and/or equivalent experience in cultural archives and/or libraries.

They will be an enthusiastic, flexible person, with outstanding interpersonal, administration and communication skills, who will be able to work effectively on their own or as part of a dynamic team. They will also have excellent cataloguing and database management experience, ideally using SQL databases. They will have an interest in and knowledge of film and film culture, particularly Irish film.

How to apply

Please send applications including a CV and a letter of application outlining your suitability for the role to Niall Anderson (Nanderson@irishfilm.ie) by 5pm Friday, 9th May.

The closing date for this position is 09/05/2025 at 17:00