Archive Documentation Officer

Salary: €30,000

The Irish Film Institute is looking for an Archive Documentation Officer to oversee and maintain IFI Irish Film Archive documentation and database in accordance with IFI policy and best practice.

The Documentation Officer will work within the IFI Irish Film Archive and will have overall responsibility for the day-to-day maintenance of Archive collection documentation.

Role details

• Full-time
• 18-month fixed-term contract
• To find out more, visit the IFI’s jobs page.

Role responsibilities

• In consultation with collections managers, ensuring that collections documentation is maintained to a high standard in accordance with the IFI’s policies and procedures. Addressing any pre-existing documentation backlog
• Overseeing the Archive’s database, Lucidea GeniePlus. Reviewing recent catalogue records to ensure accuracy and adherence to standards. Liaising with Lucidea helpdesk to facilitate database change requests
• Ongoing normalisation of database records, particularly name authority records (e.g. where a donor or contributor may go by more than one name)
• Working with Archive Technical Officer to ensure that changes in database fields are reflected in IFI scripts for digital preservation
• Maintenance of new and legacy acquisition paperwork and digital records. Facilitating donations and communications with donors
• Maintenance of Archive registers for object entry, accessions and deaccessions across all collection types. Printing out and binding of registers for internal and external inspection
• Creation and maintenance of centralised online repositories for documentation types and best practice for documentation in general
• Acting as an ambassador and an advocate for the Archive and the IFI. Establishing and maintaining contacts with other archives and professional societies to ensure knowledge-sharing and development of best practice. Contributing positively and constructively to the Archive team
• Demonstrating flexibility, pragmatism and a positive approach to issues and problems, liaising with colleagues to solve them. Creating timely and accurate internal reports for line manager and Head of Archive.

Person specifications

The successful candidate will have a qualification in Archiving, Librarianship, Digital Information Management, Heritage Studies (or in a related area) and/or equivalent experience in cultural archives and/or libraries.

They will be an enthusiastic, flexible person, with outstanding interpersonal, administration and communication skills, who will be able to work effectively on their own or as part of a dynamic team. They will also have excellent cataloguing and database management experience, ideally using SQL databases. They will have an interest in and knowledge of film and film culture, particularly Irish film.

How to apply

For further information, visit the IFI’s jobs page.

To apply, send your CV and a cover letter outlining your suitability for the role to nanderson@irishfilm.ie.

The closing date for this position is 25/07/2025 at 18:00